Compliance & TransparencyPrivacy Policy

This Privacy Policy applies to the official website of the African Ports Conference (COPAF 2026), available at https://copaf-ports.com. We attach major importance to the protection of the privacy and personal data of our conference attendees, partners, exhibitors and visitors.

The party responsible for collecting and processing the data is the joint organising team of COPAF 2026 and CRF Perfection, based in Cotonou, Benin.

We collect only the information strictly necessary for organising the event, managing logistics and institutional communications. The data collected includes:

• Identification data: Last name, first name, title.
• Contact data: Professional or personal email address, telephone number (with WhatsApp indicator).
• Professional data: Job title, name of the organisation/port authority, country of residence.
• Form-specific data: Registration choices, sponsorship packages, exhibition space bookings, or answers to interactive tools (e.g. scores and metrics of the Smart Port diagnostic).

This data is provided directly by you when you submit our online forms.

The information collected is subject to automated computer processing based on the performance of pre-contractual or contractual measures related to your participation (Article 6.1.b of the GDPR) as well as on our legitimate interest in promoting the port event:

• Processing and validation of registration and conference participation files.
• Automated generation of supporting documents (pro forma invoices, receipts, official access badges).
• Logistical communication, programme updates, and sending of practical information about the conference.
• Follow-up of partnerships and commercial exhibition opportunities.

Our site uses trackers (cookies) to optimise the user experience, analyse overall traffic and evaluate the performance of our information campaigns. You have full control over these trackers.

You can set up your browser at any time to refuse the installation of these cookies. The site remains fully accessible; only the audience statistics of your session will not be counted.

Your personal data is not sold or transferred to third parties for advertising purposes. It is shared exclusively with the technical providers essential to the operation of the platform:

• Supabase: Secure hosting of relational databases and authentication.
• EmailJS: Automated third-party service for the secure delivery of confirmation and notification emails.
• Google Sheets (Apps Script): Internal synchronisation and administrative centralisation for the exclusive use of the organising team.

The information collected is kept for a period strictly necessary for the purposes for which it was collected, including the period of the COPAF 2026 event, the settlement of accounting, tax and legal obligations, as well as an intermediate security archive in accordance with the applicable requirements.

We implement state-of-the-art technical, organisational and logistical measures (HTTPS encryption of data flows, segregation of Supabase databases, restricted access policies) to protect your data against accidental or unlawful destruction, loss, alteration, disclosure or unauthorised access.

In accordance with the international regulations in force, you have the right of access, rectification, updating and restriction, as well as the right to object to and to erase the data concerning you.

To exercise any of these rights or for any question regarding the confidentiality of your data, you can contact our dedicated team directly: